result in a defined structure when executing various steps in project management. Consistent decisions for milestone changes, change requests, escalations, prioritizations, etc. Quality Improvement happens with consistently adhering to certain standards that ensure better results.Ī PMO ensures that processes are in place for governance and discipline. With a proper structure in place, you can develop relevant and efficient frameworks for project management.Īnother key benefit of having a PMO is that with established processes, overall success is ensured. Having a Project management Office means you ensure standardization in planning, execution, monitoring, reporting, and several processes. Here are some benefits of an efficient PMO:
#ESTABLISHING A PROJECT OFFICE UPDATE#
With a clear idea of what worked and what didn’t, it is important to make required changes and update processes. Implementing learnings from projects, updating frameworks and processes to deliver efficiently makes sure that the PMO is always evolving. With a framework in place, there can a plan in place which ensures regular communication. Transparency is the level of progress and status of all projects communicated to key stakeholders. With this process in place, transparency and accuracy can be achieved in end-to-end operations. Establishing certain processes and functionalities can enable better deliveries, help manage expectations, and achieve results in a structured way.Ĭonsistency is a framework to ensure all projects are populating reports, documents, plans, etc to the same level using common standards. Standards refer to the common framework for project management functions. When projects are planned with a clear vision, achieving them becomes easier and overall success improves. The PMO must engage in RAID management and ensure that risks, assumptions, and dependencies, do not result in issues.ĭetailed and efficient planning, schedule, and quality management is a crucial part of an effective PMO. Many companies focus only on risk management, but it’s very important to identify and communicate the assumptions and dependencies as well. RAID is about identifying, capturing, and managing risks, assumptions, issues, and dependencies. Reporting is about sharing the status of a project with identified stakeholders. With set processes in place, the PMO must establish accurate and timely reporting to all stakeholders (internal and external). It involves prioritization, approvals, escalations, and discipline, etc. Governance is a framework for making decisions regarding projects and products. Here are some crucial principles that work as the building blocks of a strong Project Management Office: We need to build a strong team, but before building a team, you need to have some rules in place. The main objective of a Project Management Office is to define frameworks, templates, and principles that help establish an organization-wide standard approach to projects and project deliveries.Īt Anchanto, the PMO does this by working together with internal and external stakeholders using predefined or new processes to ensure successful outcomes on-time delivery with high quality. Valuable Principles in Establishing Project Management Office
#ESTABLISHING A PROJECT OFFICE PROFESSIONAL#
It also provides and develops resources, like professional Project Managers to manage ongoing projects. as well as some appropriate tools for processes. At Anchanto, we have zeroed in on a Directive PMO.Ī Directive PMO provides a project management framework by establishing processes, templates, standards, SOPs, checklists, etc. to improve project deliveries.Īlthough there are different types of PMOs, like Supportive, Controlling, Directive, etc., you can select the one that fits your business needs. How? Through standardization and good practice, of course.įor instance, at Anchanto, the PMO defines and executes various processes which involve communication management, change request management, schedule management, RAID management, etc. This allows everyone involved to achieve success and visibility as final outcomes.
To simplify, the PMO is given the responsibility to manage projects within its scope and define a set of management standards. What is a Project Management Office (PMO)?Ī PMO’s responsibility is to ensure a centralized and coordinated management of projects. Let me take you through the process that has been working for us, starting with the basics. That’s when we established a Project Management Office - to build a strong foundation for the future.
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